Information for academics
Please note: a new SELT survey is being piloted in 2019. This page reflects that pilot. Further information can be found on the Beyond SELT webpage.
Changes to SELT process
View the video summary of the improvements to SELT processes for 2019
New SELT evaluation request process
- To request a SELT evaluation, course conveners should complete the eForm that is emailed to them as per the SELT timetable.
- Course conveners should complete an eForm for each of their classes, including any teaching evaluations of relevant lecturers and tutors. A 'how-to' video can be found below. Course Convener Support Video
- Unlike the previous SELT process, there is no need for conveners to provide class tutorial lists, as the new SELT survey allows students to identify their lecturers and tutors.
- In cases where course data is missing or needs to be corrected, the eForm will be directed to the student services contact for the relevant college. When this is complete, the course convener will be emailed the eForm. A 'how-to' video can be found below. College Administrator Support Video
To ensure high response rates to SELT evaluations, engagement and promotion from academic staff is highly encouraged. We have created the following resources to assist teaching staff in promoting SELT to their students:
- New SELT announcement slide (PPTX, 69KB)
- New SELT speaking notes (DOCX, 19KB)
- Email that course conveners can send to students (DOCX, 14KB)
Frequently Asked Questions (Academics)
- How are SELT evaluations requested?
- Course conveners will be emailed a survey request link for each of their courses. The request is made through an easy-to-use eForm, allowing the convener to select the lecturers and tutors for whom they wish to create teaching evaluations. Conveners can also choose to only request a course evaluation.
- When is the best time to submit my SELT request eForm?
- Semester 1 and 2 eForms can be submitted at any time in the defined submission window.
For non-standard sessions:
- After you receive your SELT request eForm, the best time to submit it is after you believe enrolment numbers are generally stable. In other words, when you think most/all of the expected number of students have enrolled. This is because the survey recipient list is generated when the eForm is submitted. Waiting until most/all of the students have enrolled in the course ensures that as many students as possible have the opportunity to provide feedback.
- Your request should also be submitted at least five working days before the survey start date (if possible), allowing enough time for processing by the Evaluations team. For example: if your course starts on the 4 Feb, your students generally enrol the week before and you would like the survey to be deployed to students on the 22 Feb, then you should submit the eForm sometime between the 4-15 of Feb.
- If you are unsure and would like some advice about survey dates, please contact the Evaluations team.
- Are SELT evaluations mandatory?
- For Semesters 1 and 2, course evaluations are mandatory while teaching evaluations are optional and must be requested to run.
- In Summer, Autumn, Winter and Spring sessions, course and teaching evaluations are optional and must be requested to run.
- The courses to receive a SELT survey are confirmed by the Associate Deans (Education) before each teaching session.
- Exceptions to mandatory course evaluation are possible if SELT survey questions are not appropriate for a course type, such as thesis based courses, or if there are extenuating circumstances. Exceptions by extenuating circumstances are very rare and must be approved by the Deputy Vice-Chancellor (Academic).
- What is the grade release date and why is it important?
- The grade release date is the date students receive their course results. This happens on the same date for all courses run in either Semester 1 (4 July 2019) or Semester 2 (28 November 2019), but varies significantly for courses run in Summer, Autumn, Winter and Spring.
- SELT surveys are scheduled to close before the grade release date, to avoid student feedback being adversely affected by grades. Similarly, academic staff cannot view their SELT survey results until after the grade release date, to avoid grades being adversely affected by student feedback.
- Who is considered to be teaching staff?
- Teaching staff are any members of academic staff who performed a teaching role in a given course. This can include conveners, lecturers, tutors, guest lecturers, instructors, etc.
- Who should I list as teaching staff when completing the eForm?
- You may like to discuss SELT with the course's lecturers and/or tutors to confirm their interest in receiving teaching evaluations. Teaching evaluations are useful for self-reflection on the teaching and learning experience and for seeking promotion. As such it is generally a good idea to include as many staff as possible. Students will be able to select which specific staff they wish to provide feedback on when they complete their survey.
- As a course convener, don't forget to include yourself if you also have a teaching role in the course.
- Who do I contact to change course data, such as course convener or course dates?
- Each College will have one or more designated staff performing this role. Reaching out to your school admin team in the first instance should enable you to request changes to course information most efficiently.
- What do I need to know to set my survey start and end dates for a non-standard session?
- Due to non-standard courses running at varying times, there are no fixed start and end dates as is the case for Semesters 1 and 2. It is up to the course convener to decide the survey start and end dates for non-standard sessions.
- Typically, a survey should start approximately 80% into the teaching component, and finish after all assessment has been undertaken by students, including exams. The survey must close before the grades are released to students.
- Consequently, the eForm will also ask you to identify the date by which the results will be submitted to the office for processing. For non-standard sessions this is taken to be the earliest possible grade release date.
- How can I get an eForm reassigned?
- If you receive an eForm and are not the relevant course convener, you are advised to pause the form without submitting and contact the Evaluations team. They will be able to re-assign the form for you.
- How can I track the status of an eForm I have submitted?
- Although you can no longer view an eForm after submitting it, you will receive a confirmation email letting you know submission was successful. If you wish to enquire as to progress after that please contact the Evaluations team.
- How do students complete an online student evaluation?
- Students will be emailed a survey link for each course they are enrolled in for that session, sent to their ANU email address.
- The invitation emails will be sent from the ANU Evaluations team (email@example.com).
- In addition to invitation emails, unique links to evaluations will also be available in WATTLE. These links will be in the Evaluations (SELT) block located in both the 'My Timeline' and 'My Courses' WATTLE sections.
- Are survey responses anonymous?
- Yes. The system has been audited for anonymity.
- Access to an online survey is granted via a single-use password, but the passwords cannot be linked to survey responses.
- It may be possible for students to be identified through the specific feedback that they provide, or due to small class sizes. The University's policy and procedure specify that staff must act ethically with student feedback.
- How do I access my results?
- Academic staff will be notified of qualitative (with student comments) evaluation results after grades have been released to students, as outlined in the SELT Timetable.
- Quantitative course evaluation results (without student comments) are published on ANU Insight for evaluations that have received 5 or more responses.
- These can also be accessed by staff and students on the Course results page.
- Aggregate teaching evaluation results are published for individual benchmarking.
- Can I access my results earlier?
- An email from a College representative who is a Student Administration Manager, or a more senior person (e.g. College Manager, Associate Dean Education).
- An email from a School representative who is a School Manager, or more senior person (e.g. Head of School)
- Any email correspondence from the Examinations Office confirming release of grades to students.
Academic staff can request their SELT results earlier than the dates specified in the SELT Timetable, but only after certain conditions have been met: students must have received their grades, and the College, School or Examinations Office must have confirmed this.
You can request course and/or teaching results early by emailing the Evaluations team and confirming that grades have been released for the class(es) in question. This confirmation must take one of the following forms:
- Who is able to view SELT results?
- Quantitative course results (without student comments) are available to staff via ANU Insight. Staff and students can also view these results on the Course results page of the Evaluations website.
- Qualitative course results (with student comments) are available to the relevant course conveners, lecturers and tutors. Individual teaching results are only provided to the staff member they are about.
- When will results be released for non-standard sessions (Summer, Autumn, Winter, Spring)?
- SELT results are released after grades have been released to students. In order to standardise this process for non-standard sessions, Spring and Summer results are released at the same time as Semester 1 results, and Autumn and Winter results at the same time as Semester 2, as outlined in the SELT Timetable. Results can be requested earlier than these scheduled dates on request, but the Evaluations team will first require evidence that grades have been released.
- What should I do with the SELT feedback I receive?
- Feedback can be used to improve the delivery of a course or teaching methods. Staff are also encouraged to save their results as they can be useful when preparing promotion or teaching award applications.
- Can I publish my teaching evaluation results?
- Yes, you are welcome to publish your own teaching results. However, it is recommended that any open-ended comments identifying an individual are anonymised or removed fully before publication.
Requesting SELT evaluations
University Policy and Procedure
- Policy: Student Surveys and Evaluations (ANUP_004601)
- Procedure: Student Surveys and Evaluations (ANUP_004602)
If you need any further information, please contact the Evaluations team.